When you save a file, you can select from various file types and formats. Some file formats are perfect for the web, while others are better suited for media or print. Moreover, there are different types of files for documents, images, videos, and audio, and they all serve different functions. Learning more about them and their qualities can assist you in determining which format is most appropriate for the task at hand. For example, choosing the proper image format when creating a presentation will ensure the images have the desired quality and are quick to load.

This article lists 18 popular file types arranged according to their media format and explains why it’s essential to understand their functions and use them properly.

Five Document File Types

When emailing documents to your coworkers or clients, you can use text files. The most popular document file types include some of the following:

1.Portable Document Format (.pdf)
PDF is one of the most frequently used types of document files in different work environments. It is helpful for signing documents and exchanging plans because it preserves the original document layout and formatting. This file format allows for emailing, printing, and scanning. It is also a standard option for distributing or uploading resumes.

2.Hypertext Markup Language (.html and .htm)
HTML files are used by developers and other experts who create websites or web content. This kind of file transforms text into different website elements and works online. For instance, you can utilize HTML language to modify the text’s font and layout when updating a website.

3.Word Document (.doc and .docx)
This Microsoft-created file format is Word processing software’s default document file type. If your organization utilizes this software, you can send and receive files using this file type. It can also be utilized to share and modify documents with coworkers or clients and is a preferred file format for resumes and cover letters.

4.Microsoft Excel Spreadsheet File (.xls and .xlsx)
These are typical spreadsheet file types that you can encounter in the workplace. If you work with databases, graphs, and spreadsheets, you can use this file type to store and share files. Spreadsheets can also be used to measure and keep track of a range of data, including numbers and contact details.

5.Text File (.txt)
This document file format supports simple text documents. It is compatible with different devices and software programs. Instructions, notes, and plain text can all be written and stored in a TXT file. However, it would be best to choose a different file type if you want to utilize different fonts or create advanced document formats.

What Is a Document Format?

The layout or organization of a file is referred to as the document format. Font size, indentation, margins, spacing, the general look of the document, and many other aspects are addressed by formats. Documents that have been formatted have a logical structure and consistent mechanics and are visually appealing and easy to understand. They are great for making quick first impressions and ensuring that your audience is interested in what you are saying.

The types of document formatting include but are not limited to:

  • Character or font formatting (enhancements to font typeface, size, style, color, etc.)
  • Paragraph formatting (text alignment, line spacing, indents, tabs, bullets, numbering, borders, and other enhancements)
  • Document or page formatting (enhancements to margins, page size, orientation, headers and footers, columns, etc.)
  • Section formatting (enhancements to headers, page numbers, and other elements within a particular document section)

Related: Document Formatting Service to Give Your Documents a Professional Look

Five Types of Image Files

You can use images to improve the visual appeal of websites, presentations, emails, and other media. The following list includes some of the typical image file format types you might encounter in your daily activities:

1.Joint Photographic Experts Group (.jpg or .jpeg)
Joint Photographic Experts Group is one of the most popular image file types. It can be used when adding logos and other images to your company’s blog, website, email sequence, presentation, or social media pages. This file type compresses the image while maintaining sharp colors and graphics. However, it cannot be saved multiple times as it will continue to compress, and the quality will be lost.

2.Graphics Interchange Format (.gif)
A GIF file is used to create short animated visuals. This type of file supports moving images or short clips and is ideal for small and simple animations. GIFs can be added to a website, email, social media platform, or any other communication channel.

3.Tagged Image File Format (.tif or .tiff)
TIFF is a high-quality image file type. It can be used when printing high-resolution items, scanning documents, or using different desktop publishing software. For instance, you can upload TIFF files for images if you’re publishing a marketing brochure. It’s a considerably large type of file, so it’s preferable to utilize an alternative option for your website or web pages.

4.Scalable Vector Graphics (.svg)
Most often, this file type is used in website design. Working with SVG files is a good option for creating a logo or graphic for a website. This file format also supports short animations and smaller image files. It maintains a clear resolution and functions well with search engines, making it easier for clients to find your graphics.

5.Portable Network Graphic (.png)
PNG files work better for websites rather than printed photos. This format keeps the size and quality of logos, photographs, and other images through numerous saves and changes and has a lower quality than other file types.

Three Types of Video Files

Video files may be used for marketing campaigns, presentations, websites, social media platforms, and other communications. Here are the most popular types of video files:

1.Moving Picture Experts Group Layer Four (.mp4)
MP4 is a common video format file. It’s a popular choice for professionals and businesses sharing video content since it can be opened and played on most desktops and mobile devices. You can use MP4 files for sending, uploading, and receiving videos for your website or social networking channels. This file format accurately saves audio and video data but has a slightly lower resolution than other types of video files.

2.QuickTime Movie File (.mov)
The MOV file format was developed by Apple and is the one experts utilize with QuickTime software. Even though the files can be pretty large, MOV works well for movies, training videos, and promotional films. It allows for sectional editing, which may be helpful for various long-term projects.

3.Audio Video Interleave (.avi)
Another common format you could come across is a Microsoft-created video file type called AVI. It’s a huge file type that can take up a lot of space on your device or cloud system. However, it maintains high quality after numerous saves and modifications. AVI can be used to broadcast videos on social media or websites.

Three Audio File Types

You can use an audio file to store and share various readings or audio recordings with others. This is especially common in fields like teaching and writing. The different file types for audio you might utilize in the workplace include the following:

1.MPEG 4 Audio (.m4a)
M4A is an extremely popular audio file type used to save audio notes or record readings for meetings, lectures, presentations, and other events. The compressed format of this file type makes the audio file size smaller, enabling simple sharing and uploading to any media. However, it may not work well with all computer systems, so consider testing your preferred audio programs to ensure you can listen to the file.

2.Waveform Audio File (.wav)
Another popular audio file type that maintains good quality is WAV. It is only compatible with Microsoft Windows programs. WAV files are typically uncompressed, which means they have good sound quality but are larger in size than ones that have been compressed.

3.MPEG Layer Audio 3 (.mp3)
MP3 is used to record and distribute readings or audio remarks. It compresses audio files, making it simpler to share them with others. This file format maintains high sound quality and is supported by a number of software platforms.

Two Presentation File Format Examples

two presentation file format examples

You might use presentation files to get ready for a meeting or training. Some of the most popular presentation file types are listed below:

1.PowerPoint Presentation (.ppt or .pptx)
This Microsoft-created file type is a well-liked method of sharing and uploading presentations and slideshows. You can use this file format to create and distribute pitch decks with your team or clients. For instance, you can send your team members a PPT file right after the meeting so they can refer to the notes and slides anytime it’s needed.

2.Apple Keynote File (.key)
The KEY format works with Apple’s Keynote software for creating and sharing visual presentations. You can easily include slides with images, text, sounds, and transitional elements in this file type. However, you can utilize this file format only if your organization, team, or clients use this program or if you’re sharing a slide deck directly from your laptop with this program installed.

How to Modify a Non-Editable File?

Now that you know what are the different file types, all that is left for you to do is collaborate with others to ensure you’re using the suitable file types in your daily activities.

But what to do if you need to introduce changes to a PDF or a scanned file? There are two options to go about it: spend endless hours doing the job on your own or opt for professional typing services like the ones offered by typingservice.org. With our dedicated team of experienced manual typists by your side, you can make sure all your documents are converted and transcribed into the required format with no quality loss and extra effort from your side.

Whether you have handwritten notes, PDFs, recordings of interviews, webinars, podcasts, or files in any other format that you need to be converted to text for easy modification, TypingService has got you covered. Contact us now, and let’s get your documents digitally organized fast and at an affordable price!

Audio transcription has become an essential part of the daily grind for many businesses and individuals. The demand for transcription is expanding as more and more activities switch from textual information to other forms of media, such as video or audio. However, written reports are still required for an efficient transfer of data.

Luckily for us, manual audio transcription services are increasing the usability and accessibility of audio transcription and saving time and money along the way. But to effectively employ audio transcription, we must first understand the various types and applications for which each type is most appropriate.

What Is Transcription?

Transcription is the process of converting spoken word from an audio/video recording into text and making it accessible. Your recording might be academic research, lecture, podcast, speech, meeting minutes, TED talks, interviews, company’s town hall, and anything in-between.

Now that you know what is transcribing audio, let’s move on to the benefits of audio transcription and its types.

Why Is Transcription Important?

Captions, subtitles, and transcriptions are essential for improving accessibility. They help users access the information they require from movies or podcasts on the go, without putting on headphones. Additionally, individuals with hearing impairments are no longer made to feel excluded from major internet trends thanks to social media creators who provide hard captions and transcriptions in the description.

The importance of transcription cannot be underestimated as it not only makes it simpler for users to access content but also helps decipher any misunderstanding brought on by audible distractions, regional dialect, background noise, or speech interruptions.

The benefits of audio transcription extend to content creators as well. When you add an audio transcript to your podcast or video, your SEO improves naturally since all your keywords are now presented to search engines in a written format they can recognize.

The other benefits of transcription include the following:

  • Remodeling content by adding infographics.
  • Raising shares and enhancing your social media engagements.
  • Captivating your audience by giving them the freedom to choose what medium they want to use to interact with your content (e.g., read, watch, or listen to it).
  • Helping the audience better understand the material presented during the lecture, webinar, or other event.
  • Making the content easy to edit, translate to another language, or distribute (e.g., turning content from PDF to DOC and taking prints).
  • Making the content easy to comprehend in sound-sensitive environments (e.g., near a sleeping baby).
  • And much more.

Types of Transcription

Verbatim Transcription

Alternatively referred to as “full verbatim,” this type of transcription aims to record every detail as it is heard in the audio file. As a result, transcriptions take longer since they include not just the main speaker’s words but also any other non-verbal communication in the recording, such as filler words, pauses, or background noises like clapping.

Intelligent Transcription

Intelligent transcription aims to convert speech to text as naturally as possible. This often means eliminating words or phrases that are likely to be repeated and even rearranging sentences to make the content clear and concise without losing its intended meaning.

Edited Transcription

The most common transcription type is edited transcription, which is also sometimes referred to as “clean verbatim.” Edited transcription eliminates extraneous noises or nonverbal cues that are unimportant to the text’s main message while aiming to maintain the text’s meaning. The ultimate goal of this type of transcription is to strike a balance between readability and completeness.

Phonetic Transcription

Phonetic transcription stands out the most from the other three because, rather than capturing meaning, it attempts to concentrate on how the speaker pronounces their words. The speaker’s tone and even how sounds blend and interact within the audio are all noted by phonetic transcription. The phonetic alphabet, a unique writing system designed to represent pronunciation accurately, is used in this type of transcription.

Pro tip: Not everyone has time to listen through an entire recording to find the needed information. Therefore, including timestamps in transcription is a good practice, allowing your audience to quickly locate useful information on the file.

When to Use Each Type of Transcription?

Different industries have different transcription needs, and it’s important to consider this information when choosing the type of transcription to employ in your particular case.

For instance, verbatim transcription, which produces transcripts with a great deal of detail, can be particularly helpful for legal documents or screenplays. On the other hand, due to its thoroughness, edited transcription is the most appropriate transcription type for texts covering speeches or conferences and documents that need to be published. Its conciseness makes intelligent transcription work well for standard business papers that must be swiftly read, understood, and communicated. Last but not least, phonetic transcription is frequently employed in linguistics-related tasks, where it may be necessary to stress the pronunciation of certain words.

You can quickly determine which transcription type is employed when by looking at the table below:

how to convert audio file to text

How to Transcribe Audio Files?

Transcribing audio files manually is a thankless and highly time-consuming task. But it must be done occasionally because automated transcription services rarely do the job well.

Here’s how to convert audio file to text yourself:

Step 1: Make Time for Transcription
The time required for transcription will be greater than the duration of the audio recording, with estimates at approximately 4-5 times the content length.

Step 2: Listen to the Recording and Type
Either go through the entire audio recording and type on the go or listen to each section individually. No matter which method you choose, get ready to type a lot!

Step 3: Replay the Recording and Check for Mistakes
Make sure you are accurately transcribing every word because it is unlikely that you will have done so on the first try.

Step 4: Double-Check the Transcript
Getting everything right will require several listens. When you think you’ve reached the finish line, press “Play” again to ensure you’ve caught every word said.

Why Do We Need Transcription Services?

Does the guide above seem like a lot of work? Don’t worry! There’s another option to go about it — letting a typing professional perform the work for you. And you can trust typingservice.org with that part! With fully manual work, a wide range of file formats and industries covered, thorough post-editing of every transcribed file, professional formatting according to your instructions, quick turnaround time, privacy protection, free amendments, and a 100% satisfaction guarantee, our human-generated transcription service takes the hassle out of audio-to-text transcription and makes it a breeze, no matter which transcription type is required.

Contact us for more information on how we can assist with your transcription needs today. Our typists are at your service 24/7!

Do you turn the sound off when you watch a video? If yes, you are not alone. Many people choose to watch muted videos for a variety of reasons, including a noisy environment or the absence of headsets. Therefore, it’s crucial to make your videos accessible to everyone by adding subtitles and captions.

If you’re still questioning yourself, “Why do I need subtitles?” this article is for you. Dive in to find out what video subtitles and captions are, their types, differences, benefits, and much, much more!

What Are Subtitles and Captions?

Captions are text lines at the bottom of the screen, which are used to describe the audio content of the video to the domestic viewer. Video subtitles, unlike captions, are text translations of the dialog spoken in the video into another language.

Both subtitles and captions are used in motion pictures to make content accessible to a broader audience, including viewers with hearing impairments. They can also be seen in television programs and other types of media, including social media clips and online videos. Additionally, subtitles and captions can provide additional information about the video content, such as describing sound effects.

Now that you know what is the purpose of a subtitle and caption, let’s move on to different types of subtitles and find out why are captions important.

Subtitle Types

Open captions, closed captions, and SDH (Subtitles for the Deaf and Hard of Hearing) are the three main types of subtitles. The type you select will greatly depend on the objective of your videos and the target audience. Let’s quickly define each type before we go into more detail.

  • Closed captions

Closed captions are subtitle types you’ll likely be most familiar with because they are frequently available as an option on DVDs and streaming services like Netflix and BBC iPlayer. They nearly always appear in one or more lines of text at the bottom of the screen and can be enabled or disabled.

  • Open captions

Open captions are text lines “burned in” to the video at the design stage of the video creation process. Unlike closed captions, they don’t always appear at the bottom of the screen and can’t be turned off.

  • SDH subtitles

SDH subtitles for videos are similar to closed captions in that they are also optional and usually appear at the bottom part of the screen. However, because they were written with a deaf or hard-of-hearing audience in mind, they will include other audible aspects to aid the audience in understanding the action or atmosphere of the scene. For instance, an SDH subtitle might feature phrases like “indistinct chatter” or “sad music plays.” This subtitle type is most frequently used in movies when the action rather than the dialogue is crucial.

Captioning vs Subtitles

Although the terms subtitles and captions are sometimes used synonymously, significant distinctions exist between them.

The difference between closed captions and subtitles is as follows:

Closed captions

  • Captions provide a textual representation of the audio content in its original language.
  • Captions are used to transcribe what is being said in a video, program, or movie.
  • Captions also provide additional audio cues for sound effects and background music.
  • Captions help deaf people and people who are hard of hearing understand spoken words and other audio information.


  • Subtitles are textual translations of a video’s dialogue.
  • Subtitles are shown to the international audience, including people with hearing impairments, in their native language to aid comprehension.
  • Subtitles can include additional audio cues as to the sound effects and background music (in the case of SDH subtitles).
  • Subtitles in many languages can be seen on streaming platforms like Netflix, Hulu, Apple TV, etc.

Here’s a good example:

 what are captions

Not confident about your captioning or subtitling skills? Don’t worry — you can always hand the task over to professional typing services and save time and stress.

Benefits of Subtitles & Captions

Apart from helping people with hearing impairments and foreigners understand and enjoy the content, subtitles and captions are also important for a number of reasons. These include the following:

  • Captions and subtitles help people studying a foreign language recall and understand the material and develop listening skills through exposure to authentic use of language.
  • Captions and subtitles help people watching videos in noisy environments clearly understand the video, even when the sound is turned off.
  • Captions and subtitles improve engagement and viewing time by making video content accessible to all categories of viewers.
  • Captions and subtitles make videos more searchable, helping their creators reach a wider audience.
  • Captions and subtitles help understand muddled audio tracks and difficult accents.
  • Captions and subtitles help videos rank higher in SERPs.
  • Captions and subtitles help people watching videos at different speeds catch all critical information.
  • Captions and subtitles provide context for the visuals so that viewers can follow the action when the audio is difficult to understand.
  • Captions and subtitles make it easier for clients looking for your services on search engines like Google to find your business.

The cognitive benefits of reading subtitles are also hard to underestimate, as they strengthen reading skills, boost comprehension and attention to detail, and improve memory.

How to Use Subtitles Correctly?

If you are thinking about subtitling or captioning your video, here are some essential tips to get you started:

  • Pick a font that’s simple to read. The ideal typefaces for captions and subtitles are often sans-serif fonts like Arial or Helvetica.
  • Make sure the text is readable and large enough. The ideal font size is often 12 points.
  • Use a high-contrast text color, such as white on a dark background. This allows for easier reading.
  • Use appropriate punctuation and grammar. This will make it simpler for people to understand your video.
  • Ensure your captions and subtitles are to the point and two lines at most. Having fewer words to read on the screen would be appreciated by viewers.
  • Place your subtitles and captions in a suitable location on the screen. The ideal position is the lower bottom third of the screen.
  • Make sure your subtitles and captions appear precisely when the words are spoken. However, keep the text visible on the screen for 3 to 7 seconds.
  • Always start sentences with capital letters and use lower and uppercase letters, not all caps.
  • Set the minimum display time to 1.5 seconds in case of super short dialogue.
  • No matter what language, slang, or dialect is used, ensure all actual words are written correctly.
  • Always identify multiple speakers by their names.
  • Caption quotes from famous people word-for-word.

Following these tips, you can make your captions and subtitles understandable and simple to read, improving accessibility for persons with hearing impairments and making it easier for viewers to follow your video.

How to Get Subtitles for a Video?

Different content platforms have varied requirements for captions and subtitles, making adding subtitles to your video material a real headache, especially if you haven’t done this before. Even worse, in some cases, those requirements constitute federal law. This means that before adding subtitles to your video, it’s crucial to do in-depth research on how to do so in your jurisdiction and hope the data you’ve found is accurate and up-to-date.

Alternatively, you can save the hassle and opt for professional video transcription services like typingservice.org. Our dedicated team of certified transcribers offers fully editable open/closed captions for videos and can format your subtitle translation fast and at an affordable price, delivering a 100% accurate, ready-to-use file that matches your requirements and industry standards.

We deal with all popular file formats and accept orders 24/7, so get started by uploading your video along with individual preferences here. You’ll be 100% satisfied, guaranteed!

When we think about skills necessary for acquiring professional success, typing ability isn’t exactly at the top of our list. We frequently place a bigger emphasis on such competencies as fluency in English, highly developed technical knowledge, or organizational skills. But learning how to type correctly, “no matter how archaic it sounds,” is an enormously crucial ability everyone needs to acquire, given that we live in an era where sophisticated gadgets have replaced pen and paper in documenting and sharing information.

Hold on a second. Everyone in this digital age should be able to type, right?

Yes, but there is a distinction between “touch-typing” and just pressing letters with some of your fingers. Touch-typing is a typing technique that involves using all one’s fingers to type while not glancing at the keys. And identifying which one is more effective doesn’t need much brain power. A touch-typist can do more tasks in less time, which helps improve productivity at the workplace.

Below you’ll find some motivational reasons to start enhancing your keyboard’s mastery, but let’s start with the basics first.

What Is Typing?

Entering text on a keyboard, whether using a typewriter or a computer, is referred to as Typing, and a Typist is someone who practices typing.

The job calls for absolute mastery of the 10 fingers with fluidity, precision, and, most importantly, speed. And this should be done without even glancing at the keyboard’s keys. The text that needs to be entered must be the only focus of your eyes.

People who type as a hobby usually use two fingers rather than 10. In fact, not everyone can use all ten fingers while typing, which necessitates precise approaches and a prolonged learning period with less spontaneity.

Why Is Typing Important, Especially the Speed With Which You Type?

First of all, knowing how to type effectively can help you find an office job sooner. Second, it facilitates communication between coworkers and clients. Third, it increases the document’s accuracy.

Here’s the thing: A person’s typing speed rises when they move from two-finger typing to touch-typing from the productivity perspective. Improved typing speed is essential for people who want to work as professionals in the data entry field. Additionally, mastering typing speed is a vital skill to have to land a job, especially for those who wish to work in the IT industry.

Here are a few benefits of typing skills:

  • Productivity

A person who is at ease using a keyboard is significantly more productive. Consequently, more time is saved. Employers favor productive workers, or those who can do more work in a short time.

While highly experienced typists can work at a speed above 120 wpm, the average professional typist typically has a rate of 50 to 80 wpm. A typing speed of 50 to 60 wpm is an adequate goal that’s doable if you’re not a professional typist but work mainly on a computer.

  • Health improvement

Have you ever witnessed your mom or grandparents lowering themselves over a keyboard in an effort to find the appropriate keys? Given that they didn’t grow up using computers, we can’t hold it against them.

Our generation was fortunate to have computer classes when we were young, which gave us early touch-typing practice. Nevertheless, by learning how to type fast and accurate, you can significantly lower occupational health concerns like poor posture and RSI (repetitive strain injury).

  • Easy employment

A person who is at ease using a keyboard can swiftly make changes and corrections to any text. This skill is beneficial for businesses of any size, especially those dealing with data entry.

Although most job seekers may not list their “superior typing skills” on their resumes, it’s a reality that having good typing skills might give you that much-needed competitive edge in the job market today and in the future. Simply put, those who are competent at communicating effectively with the help of current tools and motivated to improve continually are already ahead of the game. Being a keyboard master, after all, denotes solid technological competence, which is essential if you wish to succeed in these extremely fast-paced, competitive times.

  • Efficiency

A speedy typist can also understand the materials that need to be input. They are quicker and easier at retaining information, which increases their productivity and, more importantly, their work quality.

Consider the numerous documents and emails you must type each day. How wonderful would it be able to finish them much faster?

  • Proficiency in other programs

Software like Word, PowerPoint, Excel, Keynote, and alike all require some typing. Without a firm grasp of the keyboard, becoming proficient in any of these programs is impossible. What is the simplest way to achieve typing improvement, then? Read on to find out!

How to Learn to Type Correctly?

The ability to type quickly is crucial for data entry, but it might be difficult for beginners. It is nonetheless important to note that touch-typing is a skill that can be easily learned and honed through practice.

There are a number of strategies to practice typing keyboard skills. However, the best way to practice typing is certainly daily exercise, so try practicing your typing on Word while focusing on accuracy and speed. You can also do the following:

  • Get yourself an ergonomic keyboard

You need an ergonomic keyboard that is, above all, fitted to the size of your hands if you want to work more effectively. This will make typing faster and more enjoyable. Secondly, the keyboard keys should be comfortable and large enough to make typing easier.

ergonomic keyboard
  • Try the QWERTY keyboard

The QWERTY keyboard is the most appropriate option for learning to type with ten fingers. It enables you to type without having to look at the keyboard. Before you start, take a seat in a cozy chair in front of your computer and take the proper stance. Remember, your hands should be positioned differently on the keyboard.

  • Utilize specialized training tools

The other approach to how to learn how to type is using specialized training apps to increase your keyboard mastery. These tools usually include exercises suitable for all skill levels, interactive games, and typing speed check tests.

  • Concentrate on spelling

You must pay close attention to the spelling because any mistake can result in typing more slowly. Therefore, to save time, you must master spelling.

  • Take your time and be patient

You don’t have to brake records, even if you aim to speed up your typing in a short period. Before clicking another button, you have to take the time to read and reread everything that was written. This strategy is obviously not the best way to learn to type. However, it will help you improve your productivity and achieve higher accuracy over time.

Key Takeaways

Considering the importance of typing skills in the digital age, it’s worthwhile to enhance your confidence and competency with a keyboard. However, mastering touch-typing is not an easy task, requiring much hard work and practice. But once you’ve learned the basics, improving your skills will go faster and open new opportunities in your future, no matter where your career takes you!

Struggling with converting your scanned image or PDF to Word? Our professional document typing service has got you covered! Contact us today, and let’s discuss your specific needs. Our typists are at your service 24/7!

The entire idea of preparing legal documents on your own is to cut down on legal costs, which can occasionally be very excessive. However, legal writing is not a walk in the park. Legal documents must be concise and communicate information following specific rules, regulations, and standards.

Legal writing is necessary for lawsuits, divorce papers, contracts, estates, wills, and trusts, among other legal matters. You are not required to prepare legal documents independently; you can draft part of the document and delegate the remainder to an attorney.

Let’s look at what legal documents are, what types of legal documents exist, and how to make a legal document and format it so it’s clean and easy to read and understand.

What Is a Legal Document?

A legal document is a written record of a mutual agreement between parties that has been attested to by their signatures and is admissible in court for all purposes. A legal document must contain the terms and conditions (in the event of an agreement) and adhere to the components of validity, such as consent from both parties, offer and acceptance, legality, consideration, and capacity, to be enforceable.

What Are the Legal Documents Types?

Legal documents are present everywhere, from business partnerships to property leases. Although sometimes oral agreements are appropriate, written contracts are always preferable for their clarity.

The most common legal document types include:

  • Nondisclosure Agreements
  • Employment Contracts
  • Consulting Agreements
  • Service Contracts
  • Terms of Services
  • Sales Contracts
  • Privacy Policies
  • And many more

Documents like complaints or summons can also be referred to as legal papers during a trial or its preparation.

How to Type a Legal Document?

The elements that follow need to be taken into account when you work on your legal document:

  • Outline

The entire writing process must begin with careful planning. The outline determines the format of the document’s contents and the headings under which they will appear. Each legal document has a header that may include a letterhead or the document’s title. The style of the header will entirely depend on the type of legal document you are producing.

Pro tip: To ensure that the whole thing has some kind of structure and order, other text sections should be properly planned out, too.

  • Definitions (if necessary)

There is a possibility that you will utilize company acronyms or terms like “business” that specifically refer to a specific business while typing your legal document. The goals of proper legal writing are objectivity, clarity, and conciseness, and you must always strive to achieve them. Therefore, you should add a definitions section that goes into greater detail if you utilize acronyms for terminology the audience is unfamiliar with or specific phrases like “business” to refer to a particular organization.

  • Legal writing standards

Legal writing differs from other types of writing in many ways. You must ensure that the content you develop is pertinent to the document you create. Avoid repetition, slang, redundancies, unnecessary words, and passive voice in your writing. You must also write content in the order of importance. The most crucial information (e.g., legal names of all parties, including address and contact information) should come first.

If you add lists, make sure they are organized logically.

Pro tip: Use short paragraphs and phrases to achieve clarity and ensure each section concentrates on a different matter.

  • Correct citation

You may be required to cite specific legislation or case laws in certain legal documents to strengthen them. Citing legal writing differs significantly from citing other types of writing, such as academic writing. Here you must ensure that you quote a legal authority per the required formats of the legal document you are working on.

  • Signatures

Signatures are a necessary component of legal papers pertaining to wills, trusts, and estates. Each participant or signatory who will be signing the document needs to have space, at the very least, a line. That’s why, in addition to writing or typing their name, you should provide space for what might be a signature line.

Pro tip: Always add a date for relevance purposes.

How to Format a Legal Document?

Nowadays, legal document formatting guidelines differ from jurisdiction to jurisdiction. However, there are some elements that courts prioritize, and they are as follows:

  • Paper size

Despite its name, you shouldn’t assume that the “legal size” is the appropriate page size for a legal document. The typical page size in the American legal system is 8.5 by 11 inches.

  • Margins

Appropriately setting your margins is vital for meeting court requirements and making your work as readable as possible. As a rule, the bottom margin should be one inch, while the top margin should be two inches. However, in cases where courts require a minimum or maximum margin but make no further provisions, you might have a little flexibility. If it’s your case, try pushing your margins inward or outward and see how it affects the overall readability.

  • Font

Many courts will prescribe a minimum font size but not always a font type. Again, you have considerable freedom to choose a font that would maximize readability and help improve the content’s clarity. Standard fonts for legal documents include Times New Roman and Courier.

Pro tip: Numbering your paragraphs and making headings and sub-headings bold will help further enhance the readability of your document.

  • Spacing

Another element of formatting where readability should be prioritized is spacing. Most lawyers recommend using a 12-point font as a standard font format for legal documents. But again, if the court rules provide leeway, you can play around with the spacing. For instance, the California Rules of Court dictate that lines may be double or one-and-a-half-spaced.

  • Columns

Columns may be needed for some legal papers, such as a list of services or a separate declaration of indisputable facts supporting a request for summary judgment. There are no exact requirements for their formatting. However, we recommend sticking with a two-column format and trying to achieve maximum readability.

  • Table of authorities

A table of authorities (TOA), which is an index of all the legal sources listed in a document, is a common requirement for legal documents. There are many ways to group it, with cases, statutes, and other authorities being the most common grouping. Other variations (among many more) include, for instance, dividing statutes into local and state.

Here’s a sample TOA:

sample table of authorities

Last but not least, when formatting a legal document, remember to avoid using color, break up your content with headers and paragraphs, and maintain consistency.

Pro tip: If you aren’t confident about your formatting skills or need to retype your scanned or handwritten legal document to Word, you can hand it over to a professional typing service to bring it up to standards.

Wrapping Up

Legal document formats might be a source of headaches, especially if you are not a lawyer or a law student, but they won’t go away. So, if you are not into hiring a lawyer to work on your legal documents and forking out significant sums of money, ensure you are familiar with the above fundamentals. And, if you are not doing so already, think about enlisting the services of a legal typing service to save time and make sure your legal documents are consistent, accurate, and formatted the proper way.

Is It Easy to Get Your Script Writing Format Correct?

Writing a script and getting it in the right film script writing format is far from easy. Most of us do not have the typing skills nor the time to dedicate to getting a script produced just as it is required. Whether you are writing a script by hand, dictating it or drawing it from a hard copy the time that is required to get it typed up accurately can be enormous. This is why you should call on the services of a professional typist service to type a paper online and get your script writing format produced just how you need it.

What Should Be Included Within Your Script Writing Format?

Writing a script is a highly complex process as you have to show all aspects of what is going on in the screenplay. There are also very specific expectations as to how your script should be formatted to display each of the different parts of the action and the dialogue. This must be followed precisely if your writing is not to be considered the work of an amateur.

There are many different software packages that are used for script writing and each will ensure that the correct format is used correctly for the different parts of your writing. However, you still have to know what those aspects are and how to correctly use the software to achieve the best results. This is why it is always best to use our script typing service to get your format spot on for all of the different elements of the script such as:

  • Scene Headings
  • Action
  • Character
  • Dialogue
  • Parenthetical
  • Extension
  • Transitions
  • Shot

Where Can You Find a Professional Typing Service for Your Script Writing Format?

People can rarely justify hiring secretarial support of any type on a full-time basis and will now outsource all of their secretarial support as and when it is required. This has led to a huge surge in companies offering typing and transcription services online. However, this large number of companies and sites often leads to a huge problem with selecting the right service for you. With so many sites offering to do all of your typing it is hard to know which is going to be able to provide you with the right script writing format reliably. Many of these sites do not actually provide any services through their own employees, they act as middle men and subcontract out every order as cheaply as they can. This practice invariably results in the supply of very poor scripts and other work. This is why you must spend your time to find a professional and highly reliable service such as ours.

How Can You Order Our Script Typing Service?

Ensuring that your script will be perfectly formatted is very simple. Just contact our experts and make your order by following this process:

  • Fill out the order form: there are only a few fields for you to complete and all information provided is kept confidential. Our support staff work 24/7 to ensure your order will be processed as soon as it is made.
  • Pay for your script writing services: our pricing is highly competitive and stated on our website clearly so that you can make comparisons.
  • Work with your typist: we will assign a typist that is fully experienced with the software required and the ability to create the perfectly formatted script. They will confirm the order and ask for any additional information that may be needed to complete your typing.
  • Request any changes: you may review the draft on completion and request an unlimited number of revisions until the typing is just as you want it.
  • Take delivery of the finished script: we always deliver your work on time after it has been perfectly formatted and proofread to remove any errors.

We pride ourselves on employing only the very best typists to work with our clients. You can be sure that through us you will be working with a highly experienced typist who will be able to provide copy typing or transcription services to a very high level of accuracy. They will take whatever movie script writing format you require and ensure that your work is put into the format quickly and with a high degree of accuracy. All of our work is proofread and drafts are supplied to ensure that you are fully happy with everything that we do.

We Guarantee Our Script Writing Format

We want you to be able to confidently order our help knowing that you will get perfectly formatted and accurate script writing every time. We offer you all of the following guarantees with our script typing service:

  • Guaranteed delivery of your script within the time you agree when you make your order.
  • Guaranteed free from any typos and other errors after our free proofreading.
  • Fully guaranteed confidentiality: we never share your writing or your details.
  • Guaranteed full satisfaction with your script typing or your money back.

If you come to us to have your work put into the required script writing format you can be sure that it is going to be done perfectly. By hiring the very best staff in the business we ensure that our clients are satisfied at every step of the process; in fact, we are so confident that you will be happy that we provide a full money back guarantee with our services. So if you want affordable document typing services to get your script writing format correct just contact us today.

Get your script writing format spot on by working closely with our professional and highly skilled typists who will deliver your work perfectly!

With the modern obsession with smartphones and apps, most people tend to forget the importance of a handwritten journal and the need to digitize handwritten notes and transcribe handwriting to text. Digital tools are cool, but truth be told, a simple handwritten journal is sometimes the simplest and easiest way to jot down your thoughts. Research has also shown that we tend to remember something if we note it through long-hard writing, more than when we type it. This is a secret that students have been using for years, and we are sure you have used it too. How many times have you have taken a pen and jotted notes when reading for an exam?

The main issue with old journal entry rests in the way you can access, share, secure, and use them in the future, and this is why it pays to digitize handwritten notes. Diary to Word or journal to word tools are the perfect tools for handwritten journal digitizing. We will give examples of the best tool for digitizing handwritten notes, but first things first, let’s discuss the evolution of digitization.

From the mid-1950s, development of the internet has transformed the way we bank, educate, travel, work, manage our health, enjoy life, govern, and of course, life journal typing and life journal transcription. Digitization technology facilitates the conversion of hard copies such as photographs, and paper into the zeros (0s) and ones (1s) (binary codes); digital information. But how has digitization come about?

Introduction to the Evolution of Digitization

Below is a short summary of the adoption and advancement of today’s most used digital language:

  • 1679 – Gottfried Wilhelm Leibniz developed the modern binary number system.
  • 1703 – Gottfried Wilhelm Leibniz published Explanation of Binary Arithmetic (Explication de l’Arithmetique Binaire), linking it to traditional China.
  • 1755 – Samuel Johnson published a Dictionary of the English Language that included an entry for Binary Arithmetic.
  • 1847 – George Boole introduced Boolean algebra in the Mathematical Analysis of Logic.
  • 1854 – George Boole wrote in an Investigation into the Laws of Thought to interpret the symbols 0 as Nothing and 1 as Universe.
  • 1937 – Claude Shannon submitted his master’s thesis at MIT, ascertaining the theoretical supporting the digital circuits. He demonstrated how Boolean algebra would optimize the design of systems of electronic relays that were later used in phone routing switches.
  • 1938 – Alec Reeves conceived the use of pulse-code modulation for voice communication and digitally represented sampled analog signals.
  • 1940 – John V, Atansoff wrote in Computing Machine for Solution of Large Systems of Linear Algebraic Equations, a paper explaining the electronic digital computing machine he developed with Clifford Berry.
  • 1943 – SIGSLAY secure speech system performed the 1st digital voice transmission.
  • 1945 – John von Neumann’s work the First Draft of a Report on the EDVAC  was distributed to twenty-four people working on the advancement of the EDVAC (computers).
  • 1948 –Claude Shannon Published a Mathematical Theory of Communication in the Bell System Technical Journal.
  • 1949 – Claude Shannon listed in his notebook the storage space in bits of a number of things.
  • 1954 – General Electric’s Major Appliance Division plant installed the UNIVACI computer.

Reasons Why One May Need to Digitize a Journal

Writing coaches Mari L. McCarthy and Nathan Ohren looked at the pros and cons of a handwritten journal and a digitized one. They both argued that both formats are good (choose what works for you).

With that said, there are a few things that might require you to digitize a journal or diary:

  • Secure – Some of the best journals to word tools have password lock that ensures your material is secure.
  • Flexible – A digital journal is more flexible, especially if it is on your smartphone or iPad.
  • Easier to revise – Typed text is usually easier to revise and edit.
  • Easier sharing – A digital journal allows for easier sharing on the web.
  • Backing up – A digital journal is simpler to backup and archive and the content can be converted to other forms.
  • Graphic – You can paste pictures and text from other sources into your digital diary.

5 Apps That Can Help You Capture the Important

Today, you will find numerous diary to word apps on the market, but not all are good. Here is a list of the best apps to digitize handwritten notes and convert typing to handwriting online.

1. Journey

Journey manages to be one of the best journaling apps due to its beautiful presentation, intuitive user interface, and a lot of amazing features. It allows you to write entries or create photos and access your diary from your computer, smartphone, or any other digital device that can be connected to the web and has a screen. Journey uses material design to facilitate easier navigation via the app and even journal typing from your smart device.

2. Day Journey

This diary delivers an amazing journaling experience with a focus on media. When writing, you will get a word count as well as other features to help personalize your entries. These include location tags, detecting local weather, tagging, and ability to add your feeling.

3. Diaro

This diary aims to offer you total control of how you organize your entries into your digital platform. Every time you add retype a journal, you will be able to choose a tag and folder for it to live in. It makes it easier to trace specific entries.

4. Penzu

Penzu aims to provide you a stress-free journal entry experience. When you begin, you will generate a new diary and name it. You will be able to store all your entries in this section. The other thing about this journal is that it enables you to add photos and change format.

5. Day One

This journal has credited as the premier dairy app for iOS. It features a beautiful design and comes with a wide range of features. To work on your computer, you need to buy Mac App.

Difficulties That Might Occur When Transcribing Journal Entries

Here are the 2 main concerns of digitizing handwritten notes:

  • Editorial Judgment

People who have transcribed handwritten notes or proofread the final copy know that no typeface can produce all the slight distinctions in the original. Any printed or typed transcription of such source is vital as it incorporates hundreds of editorial decisions and judgment.

  • Author Writing

Some authors use different handwriting styles and marks to reflect their friends, formal way, or even professional styles. Generally, standardizing these marks and styles make it hard to transcribe journals and retain their original flavor. In fact, some typists find it hard to ignore slips of the pen and assume that the writer wanted to note something. At the end, the digital notes may differ slightly from the old journal.

Tips on How to Properly Transcribe Handwritten Texts

How do you digitize handwritten notes without losing the original message?

  • Don’t worry about the formatting of the original document
  • Transcribe words as they are written (spelled or misspelled)
  • Use the comment tool if you are unsure of a word when transcribing
  • Transcribe abbreviation as they are written
  • Transcribe crossed out texts using the stroke-through-text option
  • Describe images using your own words using the comment option
  • Transcribe all the elements in the document

Useful Tools That Help Transcribe

Here are some of the best webs/tools that will help you with your life journal transcription:

  • Cogi – a free app for both Androids and iPhones for recording interviews with your phone.
  • O Transcribe – combines text editor and audio player into a single tool for transcribing your material.
  • Dictation.io – works just like O Transcribe and is easy to open in your browser.
  • Rev – you upload your content online, pay a small fee and get it transcribed for you.
  • Dragon – you speak into this tool and your word shows on the screen. Life journal typing is done for you.

Reasons to Hire a Professional Transcriber

The truth is, handwritten journal digitizing might be a time-wasting and tiring experience if you do it on your own. Instead, you should hire a professional to do all the work. They have the following benefits:

  • Speed – professional does the job faster than you would do.
  • Language – they are able to convert spoken words into various languages.
  • Cost – you will save more money when you hire an expert than having someone do it in-house.
  • Punctuation – adding the right punctuation is quite easy when you hire a professional.
  • Grammar – professionals will get it right, every time.

If you have an old journal or diary that you want to transcribe or digitize, ensure that you get some of the above tools. As you have seen, getting your notes into digital form is easy with the right tool.

Or better, contact us and have our professional digitize handwritten notes for you!

Learn How to Copy Text from Protected Web Page

Many websites now are starting to take steps to protect the information they contain. The most common methods used to copy uncopyable text from a web page to Word won’t or work on these websites. Right click function is disabled as is CTRL+A, CTRL+C. Even using the mouse to copy and paste is not possible. However, there still remain a few options for those who know how to copy protected web page text. You can also check some useful data on handwritten manuscript typing services on our website if you need.

How to Copy Content from Protected Web Page Using the Java Option

Java is a computer language that is often used on websites. One of the uses for Java is to disable the right click function of visitors to the site. The simple solution to get around this is to disable Java in your web browser.

And here’s how to do to this:

  • Google Chrome – Go to the wrench in the upper right-hand corner. From the drop-down menu select tools. In tools select JavaScript console. On the right-hand side of the console click settings. Once in the settings check disable JavaScript.
  • Mozilla Firefox – Select tools. Select options. Select the content section. Deselect the box for enabling JavaScript.
  • Internet Explorer – Select tools menu. Click on internet options. When the internet options window appears select security tab. select internet zone. Click the custom level button. A new window, Security Settings-Internet zone will appear. Scroll down and almost at the end are options to enable and disable JavaScript.

How to Copy Text from Protected Page Viewing Source Code

To view the source code on Google Chrome, Mozilla Firefox, and Internet Explorer is slightly different for each. The following are the steps for each browser.

  • Internet Explorer – Go to view –> From the drop-down menu select source
  • Mozilla Firefox – Go to view menu –> Select page source
  • Google Chrome – Go to the wrench icon –> Select tools –> Select view source

Within the source look for the <body></body> tags. The majority of the content is between these tags. Copy and paste into Word or other word processing program. You will probably have to clean up some HTML formatting. Just delete what you don’t want in the text.

How to Copy Text from a Protected Web Page PDF Option

So how to copy text from secured PDF? Google Chrome comes with a built-in option to download a web page as a PDF file and it works on protected web pages as well. Go to the wrench icon in the upper right-hand corner. From the drop-down menu select print. This takes you to the print console.

On the left side, there are several sections, one of which is a destination. If “destination” is not followed by “Save as PDF“ click the change button and select PDF. In the upper left corner just above destination is the print section. Click save. The protected web page will be downloaded as a PDF file. Also,  learn how to copy text from scanned PDF.

Don’t know how to copy content from a protected web page? We are here to help you!

Handwriting to Text Services for Accurate and Fast Typing Help

Transcribing handwritten documents and paper works can be a challenging task as this involves a great deal of time, dedication and expertise. If you are one of the many who do not have the time to allow in ensuring the excellence of their texts, you can avail our professional handwriting service. The main reason behind the success of our handwriting to text services is our ability to provide you with convenient solutions. There is no need for you to worry about hassle or time-consuming order process to convert handwritten notes to text.

When you avail our copy paste services help, you can be sure to get:

  • 100% accurate results
  • On-time delivery
  • Error-free writing
  • Friendly support 24/7
  • Additional editing and proofreading services

Get Professional Help in Handwriting into Text Conversion Online

One of the best things about handwritten to text services is that you can basically enjoy 24/7 assistance from professionals. You do not have to worry about queues, hassle order process or costly services; everything will be delivered to you on time. Our company makes sure that you can enjoy our discounts and flexible rates; this is to help you receive the best help without having to worry about hidden charges and exorbitantly expensive fees. Scanned handwriting to text converting with us will be 100% top notch!

Handwritten to Text Help Online for Guaranteed Flawless Results

Maximize the success of your projects and requirements with great ease simply by hiring our online typists. Our handwriting into text services utilizes the best techniques and approaches that will surely ensure your satisfaction. We take seriously our goal to meet your needs that is why we constantly update our services in order to effectively address all your conversion and transcription demands. Get professional help in handwriting text conversion and transcription online for guaranteed accurate, flawless and quality results! Avail our professional typing services now and experience all the benefits we offer:

  • Help with any file format
  • Guaranteed refund
  • Personal approach to each task
  • Secure payment process
  • Constant online support
  • Discounts and special offers

How Does Our Handwriting to Text Service Work?

We provide our services through staff who are fully qualified to help you. Each holds a higher degree as well as many years of experience in providing the type of service that you are looking for. We always aim for your full satisfaction when we convert handwritten notes to text. To get to work with our services just follow the process detailed here:

  • Fill out the order form: our website can be accessed from anywhere in the world 24/7. We ask only for the minimum of information and this is kept securely and never shared with any others.
  • Pay for your selected service: our pricing is highly competitive and you will be able to pay through secure methods for your protection.
  • Your order is confirmed: the assigned typist will contact you to confirm your text to text transcription services and discuss any requirements.
  • Review draft and request any changes: we aim for your full satisfaction so if there are any changes that you require we allow for unlimited revisions.
  • Receive your completed typing: it will have been carefully proofread and will always be delivered to you on-time.

What Formats Can Our Typists Help With?

When you have no time for learning how to type fast, you have an option to avail help of professionals. One of the benefits of using a typist is that they can handle the difficulties of ensuring that your documents are completed in a specific format. This can be anything from a specific format and structure for documents that are used within your company through to defined academic styles for your writing.

Our expert typists are able to provide you with work that is done perfectly to the many different styles such as Chicago, APA, MLA, and many others. They can also follow specific styles such as those required by different journals or other publishers.

If you are struggling to convert handwriting to text or simply don’t have enough time just get in touch with our highly accomplished and effective typists here today!